According to Forbes’, successful meetings have one thing in common - they step outside of convention, and, as Richard Branson puts it, they “keep it novel”. When leaders leave the traditional conference room behind, employee teams break out of their typical thought patterns, engaging in new ways that lead to innovative solutions.
Incorporating contemporary meeting design into business strategy can be seamless with the right locations. Here are the top essential amenities for planning the best out-of-office small group meetings.
Simplicity : The best spaces for small business meetings have three things in common :
- Open to a variety of configurations
- Secluded from unnecessary distractions
- Plug and Play
Locational Culture : A recent survey conducted by hospitality management company Destination Hotels & Resorts (DHR) determined that cultural advantages outweigh cost when deciding on a meeting location. One way to incorporate the culture and host a stronger meeting is by choosing spaces with diverse dining options. In fact, the same DHR report stated that 74% of the meeting planners surveyed said diverse culinary offerings are important when selecting a meeting venue.
Appropriate Size : The wrong size room can leave attendees floating in space, turning a new meeting design into something unstructured and hard to corral. Make sure the venue you choose is configurable for your team’s meeting - being large enough for your group but not larger than necessary.
Thinking in these terms also helps control cost; don’t pay for an auditorium when the workshop space will suffice.
Next Level A/V Gear : Integrating various forms of media across multiple platforms can be tricky, and can get impossible with older equipment. The best venues are able to integrate across operating systems and between a wide array of devices. It is equally important that the staff is well trained on troubleshooting the equipment.
Team Building Opportunities : While not every meeting is scheduled with additional synergy time, team building can be a valuable amenity to any destination meeting. It gives coworkers a chance to learn more about each other and explore different ways to engage and problem solve amongst themselves.